Privacy Policy | Adey Agency Foreign Employment Ethiopia

At Adey Agency Foreign Employment Agent PLC, protecting personal and business information is an important part of maintaining trusted relationships with candidates, partner recruitment agencies, and corporate clients.

This Privacy Policy explains what information we may collect, why we use it, when it may be shared, and how information is handled during our overseas recruitment and workforce deployment activities.

It applies to information provided through our website, partnership enquiries, workforce requests, candidate recruitment processes, and other authorized communication channels.

1. Who This Privacy Policy Covers

This Privacy Policy applies to information relating to individuals and organizations that interact with Adey Agency, including:

Representatives of partner recruitment agencies.
Corporate contacts and authorized business representatives.
Individuals submitting partnership or workforce enquiries.
Candidates participating in recruitment and overseas employment processes.
Visitors who interact with forms or other features on our website.

Different information may be required depending on whether you are contacting Adey Agency as a business partner, candidate, or website visitor.

2. Information from Partner Agencies and Corporate Contacts

When a recruitment agency or corporate organization contacts Adey Agency, we may collect information necessary to understand and manage the business relationship.

This may include:

Company or agency name.
Name and position of the contact person.
Business email address.
Telephone or messaging contact details.
Country of operation.
Recruitment or workforce requirements.
Requested worker categories and quantities.
Demand letter details.
Partnership enquiries and correspondence.
Information contained in documents voluntarily submitted to us.

We use this information primarily to evaluate enquiries, communicate with the requesting organization, coordinate workforce requirements, and maintain appropriate business records.

3. Candidate Information

Overseas recruitment requires Adey Agency to process certain information about candidates who apply or participate in our recruitment activities.

Depending on the recruitment stage and destination requirements, candidate information may include:

Name and contact information.
Photograph.
Identification and travel-document information.
Employment history and experience.
Skills and occupational information.
Language abilities.
Training and competency information.
Interview and assessment records.
Medical clearance information where required.
Documentation connected with visa or deployment procedures.
Destination and employment-related information.

We aim to collect only information reasonably required for legitimate recruitment, evaluation, documentation, and deployment purposes.

4. How We Receive Information

Information may reach Adey Agency through several authorized channels.

These may include:

Website contact forms.
Partnership request forms.
Demand letters.
Email communication.
Telephone or approved messaging channels.
Candidate applications and interviews.
Recruitment documentation.
Authorized recruitment partners.
Documents provided during screening and deployment procedures.

Where information is provided by another organization, that organization is expected to have appropriate authority to provide the information for the intended recruitment or business purpose.

5. Why We Use Information

Adey Agency processes information to support legitimate recruitment, partnership, administrative, and compliance activities.

Partner and Business Information

Business information may be used to:

Respond to partnership enquiries.
Review workforce requests and demand letters.
Communicate about available recruitment services.
Coordinate candidate supply requirements.
Manage ongoing agency relationships.
Prepare recruitment or partnership documentation.
Maintain appropriate operational and compliance records.

Candidate Information

Candidate information may be used to:

Register and evaluate candidates.
Conduct screening and interviews.
Assess suitability for available positions.
Prepare candidate profiles.
Coordinate training and pre-deployment requirements.
Process recruitment documentation.
Support visa, travel, and deployment procedures.
Communicate with authorized receiving agencies.
Maintain records required for legitimate recruitment activities.

Information will not be intentionally used for unrelated purposes without an appropriate reason or authorization.

6. Candidate Consent and Recruitment Data

Candidate information collected during sourcing, screening, and deployment is handled separately from ordinary business enquiry information.

Where consent is required, Adey Agency obtains or coordinates appropriate consent from the candidate for the collection and use of information necessary to support the recruitment process.

Candidates should be informed about the purpose for which their information is requested and how it may be used during recruitment and deployment.

Providing information for recruitment does not authorize unrestricted use of that information for unrelated marketing or commercial activities.

7. Sharing Candidate Profiles with Partner Agencies

A core part of Adey Agency's services involves presenting suitable candidates to authorized receiving agencies.

Candidate information may therefore be shared with a partner agency when reasonably required to:

Review candidate suitability.
Conduct or arrange interviews.
Make recruitment selections.
Prepare employment documentation.
Process visa or travel requirements.
Coordinate deployment.

Only information relevant to the recruitment process should be shared.

Partner agencies receiving candidate information are expected to treat it confidentially and use it only for the workforce request or legitimate recruitment purpose for which it was provided.

8. International Transfer of Recruitment Information

Because Adey Agency provides overseas employment services, some candidate information may need to be transferred from Ethiopia to an authorized partner, employer representative, or relevant entity in a destination country.

Such transfers may occur when necessary to progress an overseas recruitment request, complete documentation, obtain approvals, or arrange deployment.

Adey Agency seeks to limit transferred information to what is relevant for the intended recruitment purpose and to handle international transfers in accordance with applicable data protection and recruitment requirements.

A receiving partner must not treat access to candidate information as permission to publish, resell, redistribute, or use that information for unrelated purposes.

9. Government and Regulatory Requirements

Certain information may need to be processed or provided to authorized public bodies as part of formal overseas employment procedures.

This may include information required for:

Recruitment authorization.
Employment documentation.
Identity verification.
Visa or immigration procedures.
Overseas employment administration.
Regulatory inspection or reporting.
Other legally required procedures.

Adey Agency may disclose information where required by applicable law, a competent authority, or a valid regulatory process.

We do not consider disclosures required to complete an authorized recruitment procedure to be general commercial sharing of personal data.

10. Third-Party Service Providers

Some recruitment activities may involve authorized third-party service providers that perform specific functions connected with the recruitment process.

Depending on the service, these may include organizations involved in areas such as:

Medical examinations.
Training or competency assessment.
Documentation.
Travel arrangements.
Technology or communications support.

Where personal information must be provided to such parties, it should be limited to information reasonably necessary for the relevant service.

Adey Agency does not sell candidate or partner contact information to third parties for independent marketing purposes.

11. Data Retention and Recruitment Records

Adey Agency retains information only for as long as it is reasonably required for the purpose for which it was collected or where continued retention is necessary for legitimate business, recruitment, contractual, or regulatory reasons.

Different records may need to be retained for different periods depending on their purpose.

When information is no longer reasonably required, Adey Agency may securely delete, dispose of, anonymize, or archive it as appropriate and in accordance with applicable requirements.

12. Confidentiality and Data Security

Adey Agency takes reasonable organizational and technical measures to protect information entrusted to us.

These measures are intended to reduce risks such as:

Unauthorized access.
Accidental disclosure.
Improper alteration.
Loss or misuse of information.
Unauthorized distribution of candidate records.

Access to recruitment information should be limited to personnel, partners, and service providers who reasonably require it for their authorized role.

However, no electronic storage, communication system, or internet transmission can be guaranteed to be completely secure.

13. Website Information and Cookies

When users visit our website, limited technical information may be collected automatically to support website functionality, security, and performance.

Depending on the technologies enabled on the website, this may include:

IP address.
Browser or device information.
Pages visited.
Basic website interaction information.
Cookies or similar technical identifiers.

Cookies may be used to maintain website functionality and improve the visitor experience.

Users may be able to manage or disable certain cookies through their browser settings. Disabling cookies may affect some website functions.

14. Your Personal Data Requests

Individuals whose personal information is held by Adey Agency may contact us regarding the information associated with them.

Subject to applicable law and legitimate recruitment or record-keeping requirements, requests may relate to:

Accessing personal information.
Correcting inaccurate information.
Updating incomplete information.
Requesting deletion where appropriate.
Raising concerns about how information has been used.
Withdrawing consent where processing depends on consent.

Adey Agency may need to verify the identity of the person making a request before disclosing, correcting, or removing personal information.

Some information may need to be retained where continued storage is required for a lawful, regulatory, contractual, or legitimate record-keeping purpose.

15. Responsibilities of Partner Agencies

Data protection is a shared responsibility when recruitment information is exchanged between Adey Agency and an authorized partner.

Partner agencies receiving candidate information are expected to:

Keep candidate records confidential.
Restrict access to authorized personnel.
Use information only for legitimate recruitment purposes.
Avoid unauthorized publication or redistribution.
Protect documents from inappropriate access or misuse.
Follow applicable data protection requirements in their own jurisdiction.

Adey Agency may restrict further access to candidate information where there is reasonable concern that data is being misused or handled outside the agreed recruitment purpose.

16. External Websites and Platforms

Our website or communications may contain links to government platforms, partner websites, or other external services.

Adey Agency does not control the privacy practices, security measures, or content of independent third-party websites.

Users should review the applicable privacy information of an external service before submitting personal information directly through that service.

17. Changes to This Privacy Policy

Adey Agency may update this Privacy Policy when necessary to reflect changes in:

Data protection requirements.
Overseas recruitment procedures.
Our services and internal practices.
Website technologies.
Partner-agency processes.

The latest version published on this website will describe our current general privacy practices.

Material already governed by a separate contractual or legal requirement will continue to be handled according to the applicable obligation.

18. Contact Adey Agency About Your Data

For questions about this Privacy Policy, concerns about the handling of personal information, or requests relating to information previously submitted to Adey Agency, please contact us through our official channel:

Adey Agency Foreign Employment Agent PLC

Email: info@adeyagency.com

When submitting a data-related request, please provide enough information for us to identify the relevant record and understand the nature of your request without sending unnecessary sensitive information by email.